Amazon compliant packing slip example: what to put on it, field by field
A packing slip does not need to be complicated. It needs specific fields in the right place, and it needs to leave off exactly what most default supplier templates leave in.
A compliant packing slip is a short document with a specific set of fields, and most violations trace back to one field being wrong rather than the entire document. Here is what a compliant slip actually contains, field by field, matched against Amazon's Drop Shipping Policy.
Quick answer
A compliant packing slip shows your business name matching your seller account, your contact information, and an order number tied to your own system. It leaves off any supplier name, logo, watermark, or their own internal order reference.
The fields a compliant slip needs
- Your business name, matching the name registered on your Amazon seller account exactly, not a shortened or informal version.
- Contact information, an address or method consistent with your storefront, giving the customer a way to reach the actual seller.
- An order or reference number, generated by your own system or pulled directly from the Amazon order ID, so the slip ties back to your business rather than an external fulfillment system.
- The items shipped, matching what the customer actually ordered, without any supplier SKU or internal product code that would identify a separate business.
A blank slip versus a branded one
A genuinely blank packing slip, showing no business name at all, is safer than one carrying your supplier's name, but it is not the strongest option available. A slip clearly showing your own business name is the best evidence of compliance, since it actively demonstrates the seller relationship rather than simply avoiding the wrong one.
Where sellers add supplier information by mistake
The most common error is not a supplier's name printed in large text. It is a small watermark, a logo in the header, or an internal order number format the supplier uses across every client, left untouched because the seller never actually reviewed the final template before it went into production. Requesting a sample slip and inspecting it directly, rather than trusting a supplier's description, catches this before it becomes a violation.
Check the footer, not just the header
Suppliers frequently place their own branding or a printed website address in the footer of a default template, which sellers reviewing only the top of the slip can miss entirely. Review the complete document, top to bottom, before approving it for use.
Getting your supplier to use this template consistently
A written agreement naming this exact template, confirmed with a sample slip attached, gives your supplier a specific reference rather than a general instruction to remove their branding. Periodically ordering your own product as a customer would confirms the template is actually being used on every order, not just the first one reviewed. If a violation has already been filed over a packing slip issue, Appeal Edge's suspension appeal service can help confirm the root cause and write the appeal.
For what the invoice and outer packaging also need to show, see Amazon dropshipping packing slips and invoices: what actually has to match.
Frequently asked questions
Does the packing slip need a logo?
No logo is required. A text only slip showing your business name and contact details is fully compliant on its own.
Can the order number match my supplier's internal system?
No. Use your own order number or the Amazon order ID, since a supplier's internal reference number can identify a party other than you in the transaction.
Is a completely blank packing slip acceptable?
Yes, a blank slip with no business name at all is compliant, though a slip clearly showing your own business name is stronger evidence if a violation is ever reviewed.
How often should I test my supplier's actual packing slip?
Periodically ordering your own product as a customer confirms the agreed template is still being used, since suppliers sometimes revert to a default template without notice.
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